INTECON

*Immediate Hire*

**Top-Secret Security Clearance Required**

Job Role: Executive Administrative Specialist – Senior (CAE Staff)
City/State/Region: Quantico, VA and Northern Virginia area.
Location: Onsite (DCSA Headquarters in Quantico, VA)
Job Type: Full-Time / Exempt
Job Type: Must possess a Top-Secret security clearance or higher to be considered.
Salary Range: $65k – $85k
Job Posting Close Date: 4/11/2025

Overview:

INTECON is seeking an experienced and dynamic Senior Administrative Specialist to provide high-level executive and programmatic support to the Defense Counterintelligence and Security Agency (DCSA) Office of the Director, with direct alignment to the Component Acquisition Executive (CAE) Staff. This role involves coordinating and managing a full spectrum of administrative and operational tasks in a fast-paced, high-visibility environment supporting the DCSA’s acquisition mission.

The ideal candidate is a seasoned administrative professional with a strong background in office administration, project coordination, and executive support. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage high-priority workflows in a dynamic government environment. If you are a proactive, detail-oriented administrative professional with experience managing complex task systems, coordinating workflows, handling high-level correspondence, and overseeing executive scheduling, we encourage you to apply.

Key Responsibilities:

  • Executive-Level Administrative Support:
    • Manage calendar and scheduling for senior leadership, including the CAE and Front Office.
    • Coordinate travel arrangements and process travel vouchers using DTS.
    • Draft, edit, and proofread high-level correspondence, reports, and staff packages.
    • Serve as the liaison between the CAE staff and internal/external stakeholders.
    • Support meeting logistics: prepare agendas, take minutes, track action items, and follow up.
  • Acquisition Program Support:
    • Track acquisition-related documents, contract actions, and program deliverables.
    • Ensure documentation meets DoD acquisition standards and DCSA formatting guidelines.
    • Assist in the preparation of acquisition documentation such as Acquisition Strategies, SOWs, and Task Orders.
    • Maintain acquisition-related SharePoint sites and document repositories.
  • Task and Correspondence Management:
    • Operate the Correspondence and Task Management System (CATMS) to assign, track, and finalize internal and external tasks.
    • Review and consolidate responses from various DCSA offices to ensure alignment with CAE priorities and DoD standards.
    • Provide guidance on task management procedures and ensure timely completion of taskers.
  • Operational Coordination & Strategic Communication:
    • Support coordination of high-level meetings, conferences, and events (e.g., retirements, off-sites, orientations).
    • Prepare briefing materials, decision support documents, and talking points for the CAE and Director.
    • Develop visual and written communication products (e.g., charts, infographics, policies, “how-to” guides).
    • Participate in knowledge-sharing sessions and capture process improvements or risks.
  • Other Duties:
    • Assist with onboarding/offboarding of personnel and training coordination.
    • Maintain office supply inventories and requisition support.
    • Provide backup executive assistant support across the DCSA Front Office as needed.

Clearance Requirements:

  • Active Top Secret (TS) security clearance is required; TS/SCI clearance is preferred.

Qualifications:

  • Bachelor’s degree in Business Administration, Management, Communications, or a related field is required; relevant experience or certifications may substitute for a degree.
  • 10+ years of high-level administrative experience supporting DoD, Federal Agency, or large-scale corporate environments.
  • 6+ years of experience in calendar management, scheduling, and prioritization of executive-level tasks.
  • 5+ years of experience managing workflows in task management systems such as CATMS, SharePoint, or equivalent platforms.
  • 3+ years of direct executive support experience in a high-visibility, mission-critical environment.
  • Strong expertise in task tracking, correspondence management, and executive scheduling.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Experience using CATMS, SharePoint, and Adobe Suite tools.
  • Strong organizational and time management skills with attention to detail.
  • Advanced writing, editing, and analytical skills with keen attention to detail.
  • Ability to manage multiple priorities under tight deadlines in a fast-paced, high-pressure setting.
  • Familiarity with DoD acquisition processes and related documentation standards (e.g., FAR/DFARS, DoDI 5000.02) is preferred.
  • Experience supporting acquisition or program executive staff is preferred.

Why Join INTECON?

At INTECON, we are at the forefront of defense, security, and technology, driving innovation, collaboration, and strategic excellence. Our employees are the foundation of our success, and we are committed to empowering them with the resources, opportunities, and support they need to thrive. As part of our team, you will play a critical role in supporting high-level defense leadership and national security operations, making a tangible impact in a fast-paced, mission-driven environment.

Join us in shaping the future of defense and security. If you are a proactive, detail-oriented administrative professional with experience managing complex task systems, coordinating workflows, handling high-level correspondence, and overseeing executive scheduling, we encourage you to apply.

Benefits:

  • Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
  • Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
  • Flexible Spending Accounts and Supplemental Plans Available.
  • Company-paid Training and Development Programs.
  • Educational Assistance Program.
  • Generous Paid Time Off, Holiday Pay, and Sick Leave.
  • 401k Retirement Plan with Company Match.
  • Critical Illness and Accident Insurance.
  • Employee Assistance Program.
  • Health Advocacy Program.
  • Financial Wellbeing Programs.
  • MarketPlace Perks.

About INTECON:

Founded in 1999, INTECON has been a trusted leader in delivering cutting-edge technology and strategic solutions for defense, security, and mission-critical operations for over two decades. As an integral part of Aspetto, we go beyond conventional government contracting – driving innovation, anticipating challenges, and developing forward-thinking solutions that enhance operational effectiveness and national security.

Leveraging Aspetto’s deep expertise in acquisition, design, deployment, and sustainment, INTECON ensures strategic superiority and mission success for our clients. Our ISO 9001:2015 certification reflects our unwavering commitment to quality, precision, and operational excellence. With a robust suite of capabilities including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. We empower organizations with agile, scalable, and mission-driven solutions.

At INTECON, our dedication to integrity, ingenuity, and client-focused execution positions us as a premier partner in defense and technology. Together with Aspetto, we continue to set new standards of excellence, ensuring the security, resilience, and success of those we serve.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.

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